Established in 2009, Porter Law Firm provides a full range of legal services for everything from business, real estate, corporate development, and litigation, to tax and estate planning. While we bring incredible depth and breadth of experience representing our clients and their legal matters, our passion is our ability to offer our clients not just legal representation, but a strategic partner committed to understanding their needs and safeguarding their assets. This is why so many of our clients return to us —they understand the benefit of a personalized, hands-on approach to representation.
THE POSITION
Porter Law Firm seeks a receptionist/legal assistant to be the main point of contact for individuals coming into our Austin office. Duties include general administrative duties, including managing the phone, visitors, schedules, and data entry. They will also support our HOA team in preparing and organizing various legal documents and collecting debts from homeowners.
The receptionist/legal assistant will receive direction and tasks from the firm’s attorneys but will ultimately report to the Firm’s managing partner for the division.
ESSENTIAL DUTIES AND TASKS
- Perform various steps in a foreclosure action, including preparing and recording liens and Notice of Defaults.
- Review and update delinquent owners’ accounting ledgers, using various ledgers to compile them into one and calculating late fees and interest charges
- Prepare, review, and/or finalize a variety of demand letters
- Perform title searches and online research
- Use billing system and calendaring system
- Prepare and transmit documents for recording
- Effectively communicating with board members, homeowners, and clients via telephone and email
- File maintenance of the firm’s non-judicial and judicial collection files
- Perform data entry and analysis on various databases
- Preparing legal correspondence and documents
- Submitting documents to be electronically recorded and filed
- Answer phones, return messages, manage deadlines
- Drafting legal documents such as contracts, leases, loan documents, and other communications
- Preparing and filing documents with courts
- Organizing and archiving the documents related to completed and ongoing cases including exhibits, documents, briefs, and appendices
- Aid attorneys with interrogatories, requests for production, and other discovery requests
- Assist in trial preparation by preparing binders, indexing discovery, and preparing trial exhibits
- Other administrative tasks within the department, as needed
DESIRED QUALITIES AND QUALIFICATIONS
- Proficient with MS Office
- Knowledge and experience within HOA industry in legal admin or assistant role
- Able to maintain a full-time, in-person working schedule (remote option negotiable)
- High School degree or greater, college degree preferred
- 1-3+ years legal experience
- Keen eye for detail and ability to meet deadlines
- Strong organizational skills and ability to juggle multiple projects and priorities under deadlines
- Strong writing and communication skills with attention to detail
- Approachable, customer service mentality
- Applicable knowledge of legal terms, procedures, and protocols
- Ability to multi-task, a quick learner that thrives in a fast-paced work environment
- Must be able to sit, stand, navigate stairs, occasionally lift up to 20 pounds
- The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Microsoft Office: 2 year (Required)
Ability to Commute:
- Austin, TX 78746 (Required)
Ability to Relocate:
- Austin, TX 78746: Relocate before starting work (Required)
Work Location: In person
How To Start Your Application
Interested candidates should send employment inquiries to resumes@porterfirm.com.